Diversity and Inclusion Policy

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Our Code of Conduct
 
Security events present opportunities to learn, share knowledge and network. As a security event organiser, we believe these events should represent a safe, enjoyable and inclusive environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, disability, socio-economic background, experience, size, shape and so on.
 
No one should be subject to any harassment, bullying or abuse. Any such behaviour will not be tolerated, and we will take such action as we deem necessary to ensure it does not reoccur. This may include immediate removal from an event and a prohibition from attending future events.
 
This Code of Conduct explains exactly what we mean by unacceptable behaviour and it outlines the steps someone subjected to such behaviour at one of our evens can take to report it.
 
Why do we Need a Code of Conduct?
 
Unfortunately, unacceptable behaviour still occurs and whilst harassment metrics are yet to be introduced and measured, anecdotal reports are widespread and have been reported in the media and social media platforms for years. This has reportedly resulted in increased dissatisfaction and non-attendance to security events by some groups who feel disenfranchised and threatened. The purpose of this Code of Conduct is to get participants fully aligned on what constitutes unacceptable behaviour, how it can be reported, and what will be done about it.
 
Who is Subject to our Code of Conduct?
 
Our Code of Conduct applies to event attendees, speakers, sponsors, partners, facilities staff, committee and Board members.
 
How we Define Acceptable and Unacceptable Behaviour
 
People’s interpretation of acceptable or unacceptable behaviour is subjective and can be influenced by a number of factors including personal experience, religion and cultural background. That’s why we believe it’s important to define what we mean by both. 2
 
Acceptable Behaviour
 
As an event organiser, we expect everyone to be professional and respectful to others at all times. Everyone should be aware of the impact their behaviour can have on others. We ask that you:
 

  • Respect the venue, the staff and any equipment you may be allowed to use

  • Be courteous and well-mannered when speaking to someone or engaging with them

  • Treat people the same way you would like to be treated

  • Respect someone’s personal space and body and when someone says no it is no, not maybe

 
Unacceptable Behaviour
 
Unacceptable behaviour is offensive in nature – it may disturb or upset an individual or make them feel threatened.
 
It can include:
 
• Derogatory, inflammatory or discriminatory language, comments or conduct

• Engineered episodes of intimidation, aggressive actions or repeated gestures

• Repetitive heckling and disruption of talks • Clothing staff or volunteers in inappropriate attire e.g. sexualised clothing

• Using sexual images or sex toys in public spaces

• In appropriate photography or recordings

• Stalking or following

• Persistent and unwanted sexual advances

• Bullying behaviour

• Unwanted physical contact

• Encouraging any of the above behaviours
 
How to Report Unacceptable Behaviour (Option 1)
 
Speak up. If you are disrespected, or witness this happening to someone else, engage politely with the person involved, if you feel able to, and let them know that you find their behaviour unacceptable and offensive. Sometimes the best way to change unacceptable behaviour is by bringing it to the perpetrator’s attention and giving them an opportunity to acknowledge this and apologise.

 

How to Report Unacceptable Behaviour (Option 2)
 
Report it to us via any of the following ways:
 
Inform a member of our event staff or Email us at: paul.gibson@rela8group.com

When reporting, please provide as much detail as possible, including:
 
• Your name and contact details (email, cell/mobile phone and address)

• The time it occurred

• The place it occurred

• The names and contact details of any witnesses

• The outcome you are expecting (e.g. letter of apology, steps taken to prevent a similar instance from occurring etc..)
 
Note: you can remain anonymous if you so wish and providing any of the above information is optional.
 
We don’t have a time limit for reporting unacceptable behaviour, although we encourage you to do it as quickly as possible, as it can be difficult to obtain accurate witness statements the longer time passes. If you report unacceptable behaviour more than 3months after an incident, you should explain why as it may impact the ability to respond accordingly. We will consider your explanation and then endeavour to deal with your report.
 
How we Handle Unacceptable Behaviour
 
We are committed to ensuring that you and other attendees experience a positive, enjoyable and inclusive event. We strive for customer service excellence when reporting unacceptable behaviour. That’s why, for the duration of our event, we will have a number of reporting mechanisms available (e.g. suitable informed event staff, event feedback forms etc.). When you report unacceptable behaviour to us, we will respond promptly and with care, consideration and respect.
 
Our process does not replace nor remove the formal mechanisms available to you as an individual to report inappropriate or offensive behaviour; such as making a police report. 

 

Our Process is as Follows:
 
We will acknowledge your report and reply via email within 24 hours


We will perform a thorough investigation within 7 days. We will keep it wholly professional and confidential. We will treat all of the people involved fairly and objectively, irrespective of what our relationship with them is.


We will take appropriate action e.g. issue warnings, give direction to learning resources on the topic of harassment, bullying or anti-social behaviour, enforce temporary or permanent suspensions, and if necessary, make a report to the police. We will take into consideration your wishes in any enforcement of the Code of Conduct.


We will suggest measures we can take to ensure incidents of this nature do not reoccur at future events and implement those which are appropriate to the specific event.


We reserve the right to remove people from the event or prevent people from joining the event.
We will not name and shame individuals, but we will analyse our progress with regards to unacceptable behaviour.
 

 

@2018 by Rela8 Group Ltd

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